FINANCE KEY  AREAS OF ACCOUNTABILITY : 

·        Checks and makes cash and bank payments in line with SCI policies;

·        Managing petty cash on daily basis and conduct petty cash count daily/weekly and monthly;

·        Data entry of VAT Claims for Rwanda Revenue Authority Refund on monthly basis;

·        Register all approved transactions into GLACOS/AGRESSO on a weekly basis;

·        Facilitate external audits by providing all required information to the auditors;

·        Assign paid stamp to all payment sheets on a monthly basis;

·        Maintain and update the field office payment documents hard copies filing system;

·        Ensure all payment vouchers are scanned and methodically filed quarterly in the online shared drive within 30 working days after the end of the last month of a quarter;

·        Facilitate external audits by providing all required information to the auditors;

·        As staff of humanitarian emergency field office, the role holder may work outside the normal working hours;

·        Perform any duty as requested by his/her line manager.

Responsibility for resources:

Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner.

Finance role Performances Indicators

·        Timely payment of all requests 

·        Timely and accurate data entry in GLACOS/AGRESSO

·        Maintenance of proper and accurate financial records

·        Timely VAT Claim

Key Areas of Accountability
General Administration:

·        Co-ordinate and monitor usage of water and Electricity, by ensuring that equipment’s are working well and promptly report any malfunctions/repairs needed, and supplies replenished promptly.

·        Ensure the front desk is always kept presentable and ensure external guests are promptly attended to. 

·        Receive SCI staff visiting and provide workspaces and  supplies as maybe required

·        Co-ordinate and monitor usage of all office equipment & supplies by ensuring they are working well and promptly reporting any malfunctions/repairs needed/changes to be made as they arise.

·        support during events , booking venue/ and ensuring action points are shared in good time

·        Disseminate formal communications to staff as directed Manager

·        Take minutes of general staff meeting as directed Manager, track actions and key dates

·        Carry out the filing of relevant materials and documents

·        Supervises cleaners to ensure office premises are well maintained, and entrances locked after working hours

·        Ensure required cleaning items are always available

·        Ensure field office has sufficient supplies (consumables, stationery & equipment etc)

·        Perform other duties and responsibilities as assigned by Line Manager

·        Ensure that Temporary workers,  manpower and other services providers invoices are promptly processed and paid in a timely manner in accordance with SCI internal rules 

·        Ensure compliance with Save the Children Quality Standards, Global policies and Guidelines.

Store Management:

·        Assist in managing stationery items and consumable stores effectively and efficiently

Travel Arrangement:

·        Support in coordinating requests from team members/visiting staff for hotel booking.

·        Liaise with the required hotel facilities to find the best options available and ensure value for money

Working contacts:

·        Internal: Regular liaison with various teams in the CO and other field  offices

·        External: Contact with visitors, hotels, travel companies etc

Administration role Performances Indicators

·        Water and and Electricity are always available and equipment well maintained

·        Hygiene and cleaning items always available

·        Premises and environs are clean and well maintained

·        Stationaries and other utilities are always available.